This works if you have the contact details of all your guests and is best for more casual celebrations. Electronic Invitations – Sending electronic invites has become increasingly popular and budget-friendly in recent years, with people choosing to text, email or create Facebook events to invite guests.If you choose this option, make sure you order early! Although, you will also be able to find creators who will print and mail paper invitations to your address as well. They send you the digital file and you can print them at home or at your local printing service. Custom printable invitation from Etsy – For more personal or unique party invitations, there are many creative designers on Etsy who can create a printable invitation for you to print.You can then print your invitation at home or at your local printing store.
#Kids birthday party planner checklist free
They have thousands of free templates and graphics or you can upload photos for a more personal look.
If you want to cut down costs and spend less time cooking, consider hosting a potluck party where every guest brings a plate to share. For example, if you are planning an afternoon tea party, your menu will be quite different from a sit-down dinner party. Your menu choices will be dictated by the time of day and type of event you are holding. If you are hosting a birthday party at home or in a function space that allows self-catering, your next stage of birthday party planning is to decide on the food and drinks you will be serving your guests. They also typically provide everything you need for serving food and bring their own cooking appliances, taking this part of the planning almost completely out of your hands. Most catering services will have several options, from finger food and platters to seated menus. If you are organising your own caterers, the best starting point is to collect some quotes on different services available in your local area, making sure to check reviews. If you are planning to hold your celebration in a function room, you will be able to work with your venue to plan your menu, making this a relatively easy process. Birthday Party Menu PlanningĪs considered above, when choosing a venue, there are a lot of different options for party food, with catered functions vs self-catered. If you are hosting at home, you will need to have a backup plan with waterproof shelter outside, a patio area or enough room to convert your living room or other indoor space into a party space. Make sure you consider a wet weather plan if you are planning to host a party outdoors. If you want a catered event that is taken care of by the venue, many restaurants and function rooms will have their own party packages suited to large groups.
This is also the case with alcohol, whether you will be providing drinks for your guests or if you will be hosting your birthday party at a venue that has a bar where guests can purchase their own drinks.Īlternatively, a BYO venue or a party at home will reduce your expenses when guests are able to bring their own drinks.
Your preference for the type of event you are planning to hold will also come into play when choosing the venue.įor example, if you are wanting somewhere you can self-cater to plan a birthday party on a budget, you will need to choose a venue that allows this option. Entertainment venues such as racecourses, theatres, or a local escape room.Plan three bottles of wine for every four people, and three to four cocktails per guest for a two- to three-hour cocktail party.Some popular birthday party venues for adults include: Label each dish with a Post-it so you'll remember what you plan to use it for at party time. If you don't have enough for every dish you're serving, consider purchasing inexpensive pieces from a discount or thrift store. Take inventory of cookware and serving dishes.Figure out the lighting: Using low-wattage bulbs or candlelight will create the right mood.
Tuck away things that will be in the way, precious items that might get broken (or even be taken), and any clutter. Designate a coffee table or side table for coffee and dessert, if you'll be serving them. (To maintain it for the rest of the week, try the 19-minute daily routine at Īrrange the furniture as you'll want it for the party, making sure that guests can move easily from one part of your house to another. This way, you'll need only a quick once-over before the party.
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